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Submissions should be made electronically through this website.
AI publishes one issue per year, in November. Submissions can be sent throughout the year, however editorial deadlines are:
Research articles are fully refereed. They should describe the aims, processes, outcomes and application of unpublished original research. They should make a substantial contribution to knowledge and understanding of the subject matter and should be supported by relevant figures and tabulated data. Research articles should be normally no more than 6,000 words in length (including list of references), with 4 figures.
Research updates should introduce a new research project or present an overview of research in progress. Normally no more than 2000 words (including references), and 2 figures.
News articles should describe events relevant to the Institute of Archaeology which have occurred within the last year. Normally no more than 1000 words and 1 figure.
People and places articles by alumni should be normally no more than 1000 words (including references), with 1 figure.
All word limits include citations, notes, and list of references.
NOTE: If Authors wish to include more figures the number of words in the text may need to be adjusted.
Guidelines on presentation
It makes a huge difference to the ease of production if you read and adhere to these guidelines when preparing your manuscript. If your submission does not follow these guidelines it may be returned to you for modification.
The title page must include all of the information below, in the same order. No further information should be included:
Full author name(s)
Address (normally UCL Institute of Archaeology)
Corresponding author's email address (normally this will be your UCL email address)
Author names must include a forename and a surname. Forenames should not include initials alone. For example: J. Bloggs is not permitted; the full name - Joe Bloggs - is required.
The body of the submission should be structured in a logical and easy to follow manner. A clear introduction section should provide non-specialists in the subject with an understanding of the topic and a background to the issue(s) involved. Methods, results, discussion and conclusion sections may then follow to clearly detail the information and research being presented.
Headings and sub-headings
Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.
Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list.
If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found here.
Ethics and consent (if applicable)
Research involving human subjects, human material, or human data, must have been performed in accordance with the UCL Ethical guidelines and/or the Declaration of Helsinki. Where applicable, the studies must have been approved by an appropriate ethics committee (e.g. the UCL Ethics Committee) and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject(s) should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian).
All references cited within the submission must be listed at the end of the main text file.
Language & Text
For the submission title:
Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although). Use lowercase for all articles, coordinate conjunctions and prepositions. For example:
Slip-Sliding on a Yellow Brick Road: Stabilization Efforts in Afghanistan
Person Recognition Is Easier from Faces than from Voices
Headings within the main text:
First level headings in the text should follow the same rule as the main title.
For lower-level subheadings, only capitalise first letter and proper nouns.
Submissions must be made in English, normally using British spellings. Authors may use American spellings if they prefer. Whichever spelling is used it should be used consistently throughout the whole of the submission. For example: Colour (UK) vs. Color (US) and Centre (UK) vs. Center (US).
When referring to proper nouns and normal institutional titles, the official, original spelling must be used. For example: World Health Organization, not World Health Organisation.
American or English grammar rules may be used as long as they are used consistently and match the spelling format (see above). For instance, you may use a serial comma or not. For example: red, white, and blue OR red, white and blue.
The font used should be commonly available and in an easily readable size e.g. 12-point. This may be changed during the typesetting process and will not necessarily be the published font.
Underlined text should be avoided whenever possible.
Bold or italicised text to emphasise a point is permitted, although it should be restricted to minimal occurrences to maximise its effect.
Use bullet points to denote a list without hierarchy or order of value. If the list indicates a specific sequence then a numbered list must be used.
Lists should be used sparingly to maximise their impact.
Use single quotation marks except for quotes within another speech, in which case double quotation marks are used.
Quotations that are longer than three lines in length must be in an indented paragraph separate from the main text.
The standard, non-italicised font must be used for all quotes.
It must be clear from the text and/or citation where the quote is sourced. If quoting from material that is under copyright then permission will need to be obtained from the copyright holder.
If some of the original quote is being omitted then an ellipsis with a space on either side must be used to break the text. For example: ‘each sample … was processed in identical environments’.
Words added to the original quote text, to enhance clarity, must be placed within square brackets. For example: ‘the country [France] was ranked number one for cuisine’.
Acronyms & Abbreviations
With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to understand. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references. For example: Research completed by the World Health Organization (WHO) shows …
A number of abbreviations are so common that they do not require the full text on the first instance. Examples of these can be found here.
Abbreviations should usually be in capital letters without full stops. For example: USA, not U.S.A.
Common examples from Latin origin do not follow this rule and should be lower case and can include full stops. For example: e.g., i.e., etc.
To ensure impartiality, trade names should be avoided in favour of generic names, unless absolutely necessary. If a trade name is mentioned then its inclusion must be put in context and explained/justified.
Use of footnotes/endnotes
Use endnotes rather than footnotes (we refer to these as ‘Notes’ in the online publication). These appear at the end of the main text, before ‘References’.
All notes should be used only where crucial clarifying information needs to be conveyed.
Avoid using notes for purposes of referencing, with in-text citations used instead. If in-text citations cannot be used, a source can be cited as part of a note.
Please insert the endnote marker or superscript after the end punctuation of the sentence.
Data & Symbols
Symbols are permitted within the main text and datasets as long as they are commonly in use or have explanatory definition on their first usage.
Hyphenation, em and en dashes
There is no set rule on the use of hyphenation between words, as long as they are consistently used.
Em dashes should be used sparingly. If they are present, they should denote emphasis, change of thought or interruption to the main sentence and can replace commas, parentheses, colons or semicolons. For example: The president’s niece—daughter of his younger brother— caused a media scandal when…
En dashes can be used to replace ‘to’ when indicating a range. No space should be around the dash. For example: 10-25 years, pp. 10-65.
For numbers zero to nine please spell the whole words. Please use figures for numbers 10 or higher. For example: This study looked at five case studies. This study looked at 12 case studies.
We are happy for authors to use either words or figures to represent large whole figures (i.e. one million or 1,000,000) as long as the usage is consistent throughout the text.
If the sentence includes a series of numbers then figures must be used in each instance. For example: Artefacts were found at depths of 5, 9, and 29 cm.
If the number appears as part of a dataset, in conjunction with a symbol or as part of a table then the figure must be used.
If a number is presented with a symbol then the figure must be not separated from the unit by a space. For example: This study confirmed that 5% of…
If a sentence starts with a number it must be spelt, or the sentence should be re-written so that it no longer starts with the number. For example: Fifteen examples were found to exist OR The result showed that 15 examples existed.
When a number consists of more than four digits it must be split by a comma after every three digits to the left of the decimal place. For example: 23,654
Do not use a comma for a decimal place. For example: 2.43 NOT 2,43
Numbers that are less that zero must have ‘0’ precede the decimal point. For example: 0.24 NOT .24
Units of measurement
Symbols following a figure to denote a unit of measurement must be taken from the latest SI brochure. See here for the full brochure.
Months and Years
When in the main text, months must be written in full. If displayed as part of a dataset then a shortened version is acceptable as long as the meaning is still clear. Months should always begin with a capital letter. For example: January – Jan; February – Feb etc.
Use figures for years, decades and centuries. Do not include an apostrophe before the ‘s’. For example: 1995, 1980s, 16th-century.
Formulae must be proofed carefully by the author. Editors will not edit formulae. If special software has been used to create formulae, the way they are laid out is the way they will appear in the publication.
When presented in the main text, fractions must be written in non-hyphenated words, not figures. For example: Three quarters of the study sample…
Figures & Tables
Figures, including graphs and diagrams, must be professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, the editor may ask to re-render or omit it.
All figures must be cited within the main text, in consecutive order using Arabic numerals (e.g. Fig 1, Fig 2, etc.). This shows the type-setter where the figure should be positioned in the text.
Each figure must have an accompanying short caption. This should clearly and concisely summarise the content and/or use of the figure image. For example:
Figure 1: 1685 map of London.
Figure 1: 1685 map of London. Note the additional of St Paul’s Cathedral, absent from earlier maps.
The source of the image should be included, along with any relevant copyright information and a statement of authorisation (if needed). If using images from an archive then please provide the name of the archive, the collection and the acquisition number.
Figure 1: Firemen try to free workers buried under piles of concrete and metal girders. Photo: Claude-Michel Masson, published in Le Figaro (16 January 1964), p. 18. Reproduced with permission of the photographer.
If the figure itself includes text then please present the font as Ariel, Helvetica, or Verdana. This will mean that it matches the typeset text.
NOTE: Figure titles and captions (but not the figures themselves) should be placed within the text document, either after the paragraph of their first citation, or in a list after the references.
All figures must be uploaded separately as supplementary files during the submission process, if possible in colour and at a resolution of at least 300dpi. Each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS. For line drawings, please provide the original vector file (e.g. .ai, or .eps).
Tables must be created using a word processor's table function, not tabbed text.
Tables should be included in the manuscript. The final layout will place the tables as close to their first citation as possible.
All tables must be cited within the main text, numbered with Arabic numerals in consecutive order (e.g. Table 1, Table 2, etc.). The shortened word ‘Tab’ should not be used to cite a table.
Each table must have an accompanying descriptive title. This should clearly and concisely summarise the content and/or use of the table. A short additional table legend is optional to offer a further description of the table. The table title and legend should be placed underneath the table.
Tables should not include:
NOTE: If there are more columns than can fit on a single page, then the table will be placed horizontally on the page. If it still can't fit horizontally on a page, the table will be broken into two.
Every use of information from other sources must be cited in the text so that it is clear that external material has been used.
If the author is already mentioned in the main text then the year should follow the name within parenthesis. For example: Both Jones (2013) and Brown (2010) showed that…
If the author name is not mentioned in the main text then the surname and year should be inserted, in parenthesis, after the relevant text. Multiple citations should be separated by semi-colon and follow alphabetical order. For example: The statistics clearly show this to be untrue (Brown 2010; Jones 2013).
If three or fewer authors are cited from the same citation then all should be listed. If four or more authors are part of the citation then ‘et al.’ should follow the first author name. For example: (Jones, Smith & Brown 2008), (Jones et al. 2008).
If reference is made to more than one publication by the same author in the same year, please use ‘a’, ‘b’ etc after the date to distinguish the individual publications (Jones 2013a; Jones 2013b).
If specific pages are cited then the page number should follow the year, after a colon. For example: (Brown 2004: 65; Jones 2013: 143).
For publications authored and published by organisations, use the short form of the organisation’s name or its acronym in lieu of the full name. For example: (ICRC 2000) NOT (International Committee of Red Cross and Red Crescent Societies 2000).
Please do not include URLs in parenthetical citations in the text, but rather cite the author or page title and include all details, including the URL, in the reference list.
All citations must be listed at the end of the text file, in alphabetical order of authors’ surnames.
All reading materials should be included in ‘References’ – works which have not been cited within the main text, but which the author wishes to share with the reader, must be cited as additional information in endnotes explaining the relevance of the work. This will ensure that all works within the reference list are cited within the text.
NOTE: If multiple works by the same author are listed, please re-type the author’s name for each entry, rather than using a long dash.
NOTE: DOIs should be included for all reference entries, where possible. These enable readers when accessing the journal on line to link directly to literature that is also available online. For more information on DOIs, please visit http://www.doi.org/. For help in finding DOIs then the following free tool is available: http://www.crossref.org/SimpleTextQuery/
Referencing uses the Harvard system, but please note the specifics of this version, in particular the presentation of author(s) names (bold and limited punctuation).
See below for examples of exactly how to format:
Author, A A Year Title. Place of publication: Publisher.
Adam, D J 1984 Stakeholder analysis. 2nd ed. Oxford: Oxford University Press.
Silverman, D F and Propp, K K (eds.) 1990 The active interview. Beverly Hills, CA: Sage.
Achebe, C 1995 Colonialist Criticism. In: Ashcroft, B et al The Post Colonial Studies Reader. London: Routledge. pp. 57–61.
Author, A Year Title. Journal name, vol(issue): page. DOI
Martin, L 2010 Bombs, bodies and biopolitics: Securitizing the subject at airport security. Social and Cultural Geography, 11(1): 17-34. DOI: http://dx.doi.org/10.1080/14649360903414585
NOTE: Please include DOIs for all journal articles where possible.
Author, A Year Title. Newspaper, date of publication, page.
Tate, P 2007 Illicit organ trade increasing. The Jordan Times, 6 June, p. 3.
Author, A Year Title of chaper. In: Title of conference proceedings, location, date, pp. page.
Lynch, M 2003 Dialogue in an age of terror. In: The Annual Meeting of the American Political Science Association, Philadelphia, PA on 18 August 2003, pp. 4-7.
Organisational publications/Grey literature:
Author group Year Title. Place of publication: Publisher
World Health Organization 2010 The world health report – Health systems financing: the path to universal coverage. Geneva, Switzerland: WHO.
Theses and dissertations:
Author, A Year Title. Unpublished thesis (PhD), institution.
Yudis, A 2004 Failed responsibility of the media in the war on Iraq. Unpublished thesis (PhD), University of Manchester.
Webpages / PDFs:
Author, A Year Title, date of publication. Available at URL [Last accessed date month year].
Pascual, Amb. C 2005 Stabilization and Reconstruction: Building peace in a hostile environment. Prepared statement to Senate Committee on Foreign Relations, 16 June 2005. Available at http://2001-2009.state.gov/s/crs/rls/rm/48644.htm [Last accessed 14 August 2012].
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
|People and Places||£0.00|
|Short Research Reports||£600.00|
|From the Collection||None|
UCL no longer covers publication fees (also known as article processing charges – APCs) for honorary, visiting and casual staff. If your current institution does not cover Open Access publication fees, then we can offer a discount or full waiver. Please, contact us should you need to discuss waiver options.
To be considered for a waiver you must provide evidence that you are not eligible to receive funding from your institution. Please, ask your institution’s librarian about this.
Note: Editorial decisions are made independently of the ability to pay the APC.
This fee covers all publication costs (editorial processes; web hosting; indexing; marketing; archiving; DOI registration etc) and ensures that all of the content is fully open access. This approach maximises the potential readership of publications and allows the journal to be run in a sustainable way.
We are happy to assist you with this process. If you require more information, please contact the Editor-in-Chief.